Derinya eSmart Policy 



1.Rationale 

1.1. 
Our school recognises the need for students to be safe and responsible users of digital 
technologies. We believe that explicitly teaching students about safe and responsible online 
behaviours is essential, and is best taught in partnership with parents/guardians. We request 
that parents/ guardians work with us and encourage this behaviour at home. 
2.At our school we: 

2.1. 
Support the rights of all members of the school community to engage in and promote a safe, 
inclusive and supportive learning environment. 
2.2. 
Have a Student Health & Wellbeing Policy that clearly states our school’s values and the 
expected standards of student behaviour, including actions and consequences for 
inappropriate behaviour. 
2.3. 
Educate our students to be safe and responsible users of digital technologies. 
2.4. 
Raise our students’ awareness of issues such as online privacy and intellectual property 
including copyright.
2.5. 
Supervise students when using digital technologies for educational purposes.
2.6. 
Provide a filtered internet service but acknowledge that full protection from inappropriate 
content can never be guaranteed.
2.7. 
Respond to issues or incidents that have the potential to impact on the wellbeing of ourstudents 
2.8. 
Know that some online activities are illegal and as such we are required to report this to the 
police.
2.9. 
Support parents/guardians to understand the importance of safe and responsible use of digital 
technologies, the potential issues that surround their use and strategies that they can 
implement at home to support their child. 
2.10. Provide parents/guardians with a copy of this agreement. 
3.Definitions 

3.1. 
Cyber-bullying is when a child is tormented, threatened, harassed, humiliated, embarrassed or 
targeted by another child using the Internet, mobile phone, instant messaging, e-mail, chat 
rooms or social networking sites such as Facebook, Instagram and Twitter or other type of 
digital technology. Cyber-bullying is usually not a one time communication, unless it involves a 
death threat or a credible threat of serious bodily harm. Children and young people can also 
be affected by hostile behaviour that does not fit the definition of cyber-bullying. For example, 
a one-off insensitive remark or joke online or via text is not cyber-bullying by definition. 
However, the impact can still be widespread due to the rapid spread of the content and the 
relative permanency of the message sent. Because of this, these types of incidents still need to 
be treated seriously. Cyber-bullying can include: 
3.1.1. abusive texts and emails 
3.1.2. posting unkind messages or images
3.1.3. imitating others online
3.1.4. excluding others online
3.2. 
Cyber-safety refers to the safe use of the internet and ICT equipment/devices including mobile 
phones.
3.3. 
ICT equipment/devices in this document includes, but is not limited to; computers, laptops,
iPads (or similar tablets), cameras, all types of mobile phones, iPods (or similar MP3 players)
and any other technologies as they come into prominence. 
3.4. 
Digital literacy is the ability to locate, organise, understand, evaluate, and create information 
using digital technology. It involves a working knowledge of current technology, and an 
understanding of how it can be used. Digitally literate people can communicate and workefficiently with a wide range of technologies. 
3.5. 
Social networking refers to, but is not limited to, networks such as Facebook, Twitter and 
Instagram where people share comments, information and multimedia in a mixture of private 
and public spaces. 
4.Documentation in place:

4.1. 
Student Health and Wellbeing Policy 

4.2. 
Internet Acceptable Use (Guidelines for Teachers/Parents) 
4.3. 
Internet Acceptable Use Agreement (Grade 3-6) 
4.4. 
Internet Acceptable Use Agreement (Grade 1-2) 
4.5. 
Teacher iPad User Agreement 
4.6. 
Central Register for Cyber-safety Incidents 
4.7. 
Mobile Devices Permission 
4.8. 
eSmart Policy (this document) 
5.Implementation:

5.1. 
All members of the school community should be aware of and have knowledge and access to 
the documents listed above via the Derinya web site.
5.2. 
All students 1-6 will undertake a cyber-safety program relevant to their year level. 
5.3. 
All Grade 3-6 students will be required with their parents, annually, to sign a Student Internet 
Acceptable Use Agreement regarding their use of technology at Derinya (refer to document 
4.3 and 4.4)
5.4. 
A copy of the Student Internet Acceptable Use Agreement must be displayed in all classrooms 
in some form. 
5.5. 
All teachers must go over the Internet Acceptable Use Guidelines (refer to document 4.2) 
annually and more often if the need arises. 
5.6. 
Documentation of any breaches of the above agreements must be attached to students’ 
signed Internet Acceptable Use Agreement. This must also be included in student’s file, and 
an additional copy is to be sent home to parents to be signed and returned to the school. 
5.7. 
A central register, will be maintained by the Assistant Principal and contain all incidents or 
breaches of any of the eSmart policies. (refer to document 4.6) 
5.8. 
Information will be provided to the school community through newsletters, information sessions 
and the school’s website. 
5.9. 
Incidents of cyber-bullying will not be tolerated at Derinya Primary School and victims and their 
carers will be encouraged to report incidents. 
6.Parent Expectations:

6.1. 
Parents are expected to be familiar with the school’s Internet Acceptable Use Agreement. 
Familiarity will enable parents to support students in adhering to the expectations set out in this 
document. 
6.2. 
It is essential that parents report any incidents of cyber-bullying or unsafe cyber-behaviour that 
they become aware of to the school. 
7.Staff Expectations:

7.1. 
Staff must abide by the Internet Acceptable Use Agreement 
7.2. 
Staff are to provide explicit education around the safe and ethical use of the internet and digital 
technologies.
7.3. 
Staff are to ensure that students adhere to the Internet Acceptable Use Agreement. They must 
document any breaches, and follow through with consequences when required. 
7.4. 
Staff are to model and teach eSmart: cyber-safety as part of their classroom curriculum. 
7.5. 
Staff are expected to report all cases of cyber-bullying which come to their attention, to school 
leadership.
7.6. 
Classroom teachers will keep parents and caregivers informed of any new online activities 
adopted by the class. Communication between home and school must be open and parents 
must be kept informed of the type of activities their child/ren is/are doing online. 
8.Student Expectations:

8.1. 
Students must follow the guidelines of the Internet Acceptable Use Agreement. 
8.2. 
Students are encouraged to report any incidents of cyber-bullying or inappropriate use of 
technology that they become aware of. Students are expected to report such matters to both 
parents and school staff. 
8.3. 
Students are advised to report an incident if: 
8.3.1. they feel that the welfare of other students at the school is being threatened 
8.3.2. they have experienced an incident of cyber-bullying 
8.3.3. they come across web sites at school which are not suitable for their school 
8.3.4. someone writes something online they don’t like, or makes them and/or their friends feel 
uncomfortable or asks them to provide information that they know is private 

8.3.5. they accidentally do something which is against the rules and responsibilities they have 
agreed to 
8.4. 
The Derinya Health and Wellbeing Policy will determine action taken for breaches of this 
agreement. Any student who does not follow the rules of the Internet Acceptable Use 
Agreement will lose their computer privileges for a length of time as decided appropriate by 
the Principal. Parents will be notified if students are involved in any incidents of bullying/cyberbullying. 
Notification will also be given when computer privileges are suspended or withdrawn. 
9.Publishing to the Internet: Classes at Derinya are encouraged to participate in blogging to varying 
degrees. It is not a mandated part of Derinya curriculum. These are recommendations and guidelines only: 

9.1. 
Grade P-3 classes have the option to host a teacher-driven blog where the teacher is the 
administrator of the blog and the only one permitted to upload to the blog. Blog entries to 
include, but not be limited to: student work, school-relevant content and links to places of 
interest on the internet. Blogs are private and password-protected. 
9.2. 
Grade 4-5 classes to have the option for class blogs, administered by the classroom teacher 
but contributed to by the students. Blog entries to include, but not be limited to: student work,
reflections, comments on one another’s posts. Blogs are semi-private; not password protected 
but not listed in search engines. 
9.3. 
Grade 6 classes have the option to work towards having personal blogs. The classroom 
teacher is administrator of the student blogs with the student a contributor. Blogs are semiprivate; 
not password protected but not listed in search engines. 
9.4. 
Students must always adhere to expectations outlined in the Internet Acceptable Use 
Agreement. 
9.5. 
Students must not give away personal details on the blog. First name and photos can bepublished but all efforts to conceal the school name, student’s surname and other private 
details must be made. 
9.6. 
In areas of doubt, the teacher in charge is to make an informed decision or seek advice from 
the eLearning Coordinator. 
9.7. 
Permission must be given by parents before students are allowed to publish to a public or 
semi-private blog.
9.8. 
If the privacy level of the blog changes mid-year, notification must be made to parents and new 
permission must be sought. 
10.Using YouTube, Vimeo or similar video sharing sites:

10.1. Students are permitted to access video sharing sites at Derinya with teacher approval and 
under teacher supervision. The classroom teacher will direct the student towards the type of 
videos they should be watching and students are expected to stay within those 
recommendations. 
10.2. Where possible, teachers are encouraged to make use of other options for students accessing 
YouTube such as QR codes or predetermined videos on class blogs.
10.3. Students using video sites without teacher permission and/or outside of the recommendations 
by the teacher will lose their rights to access technology at Derinya for a time determined by 
the Teacher in charge, eLearning Coordinator or Principal. 
11.Student Email: 

11.1. All students at Derinya have an email account automatically generated for them uponenrolment. The school’s email service is strictly for educational purposes only. 
11.2. The school’s email domain (derinya.vic.edu.au) is hosted by Google’s Gmail and accessible 
from any web browser. 
11.3. Grade 3-6 students (with a student:iPad ratio of 2:1) have their school email account set up ontheir allocated iPad. 
11.4. Students do not have access to the password for their school email address so access to their 
email account is restricted to their allocated iPad only. 
11.5. Grade P-2 students can arrange to have access to their own email accounts at the Teacher’s 
discretion. 
11.6. Grade P-2 iPads are set up with a generic year level email account. 
11.7. Acceptable use of the school’s email system is consistent with the Internet Acceptable Use 
Agreement. 

11.8. Students misusing the email service outside of the recommendations by the teacher will lose 
their rights to access technology at Derinya for a time determined by the Teacher in charge, 
eLearning Coordinator or Principal. 
12.Social Networking

12.1. Social networking of a personal nature is not permitted at Derinya. 
12.2. Some classes may choose to use social networking tools such as Edmodo or Twitter for 
educational purposes.
12.3. When deciding to use social networks in class, teachers will get advice from the eLearning 
Coordinator on how to implement the social network. 
12.4. Relevant permission must be gained from parents or caregivers before signing students to a 
social network of any kind. 
13.Student iPads (BYOD)

13.1. Only students in grades 3-6 are permitted to participate in the BYOD program. 
13.2. Students bringing their own iPad to school as a part of the BYOD program must have the 
school permission form completed by themselves and their parents indicating they’re aware of 
the rules and consequences associated with the BYOD program. 
13.3. Student iPads are to be ‘checked in’ every morning after 8:45 with their classroom teacher. 
Staff do not take responsibility for student iPads before 8:45. 
13.4. Students are to have a protective case on their iPad. 
13.5. Student iPads are not to be used to communicate with parents without the explicit permission 
of the teacher in charge.
13.6. iPads are not to be used outside without the explicit permission of the teacher and only in 
lesson situations. iPads are not to be used outside during recess, lunch, before or after school. 
13.7. When students bring iPads to school, teachers are to check that the apps on the student iPads 
are appropriate. Inappropriate apps are to be removed before the iPad is to be returned to 
school. Communication with parents will be necessary if this becomes an ongoing issue. 
13.8. The same rules apply to student-owned iPads as to school-owned iPads.
13.9. Student iPads that are accidentally left at school overnight will be locked up with school-owned 
iPads. 
13.10.Student iPads will be kept safe, at teacher discretion, during lunchtime and recess. 

13.Evaluation 

13.1. Due to the changing nature of technology and it’s impact on the classroom environment, this 
policy is to be reviewed at the beginning of each school year.